JOB TITLE: Accounting Clerk I / Accounts Payable
REPORTING TO: Accounting Manager
FLSA STATUS: Non-Exempt
DATE PREPARED: September 2020
The Accounting Clerk I – Accounts Payable maintains an efficient accounts payable function in which all vendor payments are made accurately, in a timely manner, and with all appropriate approvals. This position prepares end of year 1099’s and maintains up to day W9s for all vendors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Prepares and processes payments accurately and on time for amounts owed.
- Compares invoices to purchase orders and resolves any discrepancies.
- Works with vendors to resolve issues with payments.
- Reconciles petty cash and accounts payable accounts on a monthly basis.
- Replenishes general office supplies twice a month.
- Logs all incoming mail and logs in all daily checks received.
- Compiles electronic month end packets.
- Carries out various scanning and filing duties as assigned by management.
The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.
EDUCATION AND EXPERIENCE REQUIREMENTS
- High school diploma or equivalent combination of education and/or experience in related fields is required.
- Possesses a moderate understanding of general aspects of accounts payable.
- Experience with Microsoft Excel and Word preferred.
- Customer Service – able to personally provide high level of interactive service to targeted customer base/market, building relationships and acting as internal company advocate.
- Team Orientation & Interpersonal – highly motivated, passionate and creative team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
- Communication – able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner.
- Organization & Time Management – able to work independently with minimal supervision, planning, scheduling and organizing professional schedule to complete actions within established deadlines, handling multiple priorities with strong attention to detail.
- Creative Thinking – able to demonstrate conceptual creative thinking, taking an idea and visualize/describe the opportunity, then recognize the potential fit with culture and product lines.
- Adaptability to Change – able to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment.
- Systems & Software – proficient knowledge of Microsoft Office software applications.
- Typing/computer keyboard
- Utilize computer software (specified above)
- Retrieve and compile information
- Maintain records/logs
- Verify data and information
- Organize and prioritize information/tasks
- Operate office equipment
- Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
- Verbal communication
- Written communication
- Research, analyze and interpret information
- Investigate, evaluate, recommend action
- Basic mathematical concepts (e.g. add, subtract)
- Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)
- Sitting for extended periods
- Standing for extended periods
- Extended periods viewing computer screen
- Lifting/carrying more than 20 pounds various items
- Repetitive Motions
- Normal office environment
- Electrical current
Saddleback is an “Equal Opportunity/Affirmative Action Employer.” Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate.