Accounting Clerk III
DEPARTMENT: Accounting / Finance
JOB TITLE: Accounting Clerk III
REPORTING TO: Director of Finance
FLSA STATUS: Non-Exempt
DATE PREPARED: September 2023
GRADE: 8N
JOB SUMMARY
The Accounting Clerk III maintains an efficient accounts payable function in which all vendor payments are made accurately, in a timely manner, and with all appropriate approvals. This position prepares end of year 1099’s and maintains up to day W9s for all vendors. Also performs routine accounting activities such as preparing and posting journal entries and reconciling various general ledger accounts.
CORE VALUES
- Honest and Humble
- Reliable and Takes Ownership
- Team Player and Can-do Attitude
- Professionally Competent & Disciplined
- Customer Focused
- Proactive & Problem Solver
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Completes timely data entry and payment of all approved vendor invoices.
- Compares invoices to purchase orders and resolves any discrepancies.
- Works with vendors to resolve issues with payments.
- Inventory Material Transfers entered into SL and reconcile inventory.
- Reconciles petty cash and accounts payable accounts on a monthly basis.
- Replenishes general office supplies twice a month.
- Logs all incoming mail and logs in all daily checks received.
- Compiles electronic month end packets.
- Carries out various scanning and filing duties as assigned by management.
The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.
EDUCATION AND EXPERIENCE REQUIREMENTS
- Associate’s degree in Accounting or related field or equivalent combination of education and/or experience in related fields is required.
- Five (5) years accounting experience, and three (3) years of experience working with a computerized accounting system are required; preferably Microsoft Dynamics SL
KNOWLEDGE/SKILLS/ABILITIES
- Customer Service – able to personally provide high level of interactive service to targeted customer base/market, building relationships and acting as internal company advocate.
- Team Orientation & Interpersonal – highly motivated, passionate and creative team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
- Communication – able to effectively and persuasively express self verbally and in writing, using correct language and grammar in a professional, diplomatic and tactful manner.
- Organization & Time Management – able to work independently with minimal supervision, planning, scheduling and organizing professional schedule to complete actions within established deadlines, handling multiple priorities with strong attention to detail.
- Adaptability to Change – able to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment.
- Systems & Software – proficient knowledge of Microsoft Office software applications.
SKILL REQUIREMENTS
- Typing/computer keyboard
- Verbal communication
- Utilize computer software (specified above)
- Written communication
- Retrieve and compile information
- Maintain records/logs
- Research, analyze and interpret information
- Verify data and information
- Investigate, evaluate, recommend action
- Organize and prioritize information/tasks
- Operate office equipment
- Basic mathematical concepts (e.g. add, subtract)
- Advanced mathematical concepts (fractions, decimals, ratios, percentages, graphs)
- Abstract mathematical concepts (interpolation, inference, frequency, reliability, formulas, equations, statistics)
PHYSICAL REQUIREMENTS
- Sitting for extended periods
- Extended periods viewing computer screen
- Repetitive Motions
- Reading
- Speaking
- Reaching/Grasping
- Hearing
- Writing
HAZARDS
- Normal office environment
- Electrical current
Saddleback is an “Equal Opportunity/Affirmative Action Employer.” Preference will be given to a qualified Community Member, then a qualified Native American and then other qualified candidate.